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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

By : Staci Warne
5 (11)
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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

5 (11)
By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
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1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Rules and alerts

Create rules to move, flag, and respond to email messages automatically. Rules typically process your emails as they arrive in your Inbox. Some examples of rules you can create are as follows:

  • Move email to a folder
  • Play a sound
  • Display a new item alert
  • Set a flag
  • Multiple steps combined

Creating rules

The steps to create a rule to apply to a selected email ID are as follows:

  1. Select a message that you would like to base the rule on. (Only select a message if you want the rule to be based on that type of message.)
  2. Click Home | Rules | Create Rule…. (This is also found on the right-click menu of a message.)

Figure 4.23 – Create Rule…

  1. In the Create Rule dialog box, check the boxes that you want to include in the rule. Notice that because I right-clicked on the message from Microsoft Edge, that option appears as From Microsoft Edge; I clicked the checkbox to select that...
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