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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

By : Staci Warne
5 (11)
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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

5 (11)
By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
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1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Chapter 11 – Sharing Mail, Calendars, and Contacts

  1. Unfortunately, giving too much authority to several people is not a great idea. Remember that with delegates, the last change wins. If an executive accepts a meeting invite and then the delegate declines the invite, the last change would win and, in this case, the delegate would overwrite the executive authority. You need to have one person who will be responsible for making any changes to appointments.
  2. If the Share your Calendar button is grayed out and you can not click on it to activate the command, it’s most likely because your administrator of the account or IT department has prevented you from sharing calendars.
  3. If you don’t want to assign a delegate for others to view your calendar, you can email the calendar:
  1. Click Calendar | E-mail Calendar, enter the calendar Name and Date Range that you want to email, then click OK.
  2. The new email will open the address of the recipient...
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