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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

By : Staci Warne
5 (11)
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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

5 (11)
By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
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1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Cleaning up email clutter

It can get very confusing when considering how to effectively archive and back up your files in Outlook. You may have the following questions:

  • Are my files backed up to the cloud?
  • What happens to my emails when I archive them?
  • If I archive my emails, will I still see my emails?
  • If I archive, will I still need folders?
  • Should I back up or archive?

Before you start to consider using the Archive and Backup tools, I would suggest you look at your inbox to determine how much space you have free in your account. Click on any account in the navigation pane, and then click File | Info. You will be able to view the size of the mailbox in this window.

Figure 12.1 – Mailbox size

If the Mailbox Settings section does not show this information, it is because you are looking at an account that is not an Exchange account, and that information is not available to you within Outlook:

  1. To view the size...
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