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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

By : Staci Warne
5 (11)
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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

5 (11)
By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
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1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Chapter 14: Nine Useful Rules

Research shows that we spend 20–30% of our work week managing our emails. This means that in a 40 hour-a-week job, 12 hours will be spent reading and answering emails. This number does not include other emails you may be processing at home and other activities you are involved in.

To work more efficiently, we need to get our emails in order, and using rules as discussed in Chapter 4, Organizing Your Outlook Environment, is one way to do this. You can refer to the rules and alerts section in Chapter 4, before continuing with this chapter for a refresher on creating rules. This chapter is going to give you some useful suggestions to create rules for organizing your emails and work.

Let's look at some of the rules that we will create:

  • Delaying sending after sending an email
  • Receiving a text message
  • To or Cc
  • Automatic reply
  • Processing emails that are delegated
  • Purging emails with Newsletter in the subject line...
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