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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

By : Staci Warne
5 (11)
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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

5 (11)
By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
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1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Using Search

With an Outlook account, you are allowed 15 GB of email storage space per account. Microsoft 365 subscribers are allowed 50 GB of space, but many accounts have more storage than this. I have 1 TB of storage on the cloud with my subscription. With this much storage for our emails, most of us have no reason to delete any of our emails for storage reasons.

In most cases, you can now keep all the emails you want as not only can the cloud manage this, but Outlook’s Search feature has been vastly improved. When I need to search for an old email, I usually find it by simply typing an email ID or topic in the Search box and my email will appear, without using the advanced search feature.

The Search box is at the top of the Outlook window in the title bar, to the right of Quick Access Toolbar, if you have this toolbar docked above the ribbon, as shown in the following screenshot:

Figure 10.1 – Search box

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