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  • Book Overview & Buying Working Smarter with Microsoft Outlook
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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

By : Staci Warne
5 (11)
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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

5 (11)
By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
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1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Five SMART habits to be productive

In this section let us understand the five smart habits to be productive.

SMART habit #1 – use search

In Chapter 10, Save Time Searching, we discussed several features you can use to search for multiple items within Outlook. Research shows that the average email user spends over 20% of their day searching for emails. The main reason for this is that most users browse through their inbox trying to find a specific email. This can be like finding a needle in a haystack, especially if you use the inbox as your main depository, or in the situation of a Kanban board, this would be your To-Do column that holds all your items/emails waiting to be processed.

Let us show you two methods for you to use to search for your items effectively:

  1. Search with FACT, F=From, A=Attachment, C=Contains, T=To:
    1. Enter the search word or phrase in the Search field at the top of the Outlook window and click the drop-down arrow to the right:
...

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