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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

By : Staci Warne
5 (11)
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Working Smarter with Microsoft Outlook

Working Smarter with Microsoft Outlook

5 (11)
By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
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1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Outlook groups

An Outlook group is a group that can be created in Microsoft 365 that brings together a group of people into a central group inbox for collaborating, such as sending and receiving emails. When you create the group, a shared workspace with SharePoint and other Microsoft 365 apps will also be created. Do not confuse an Outlook group, also referred to as a Microsoft 365 group, with a contact group or distribution list, which was explained in Chapter 7, Contacts in Outlook.

Creating an Outlook group

If you do not see the New Group button on the Home tab ribbon on the Peoples pane, then you will need to talk with your IT department and have them enable the group feature for your organization. Then, take the following steps:

  1. Open the contacts or select the People button on the navigation pane.
  2. Click Home | New Group, fill in the desired fields in the Create Group window, then click Create.

Figure 13.30 – Creating a group

...

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