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Microsoft 365 and SharePoint Online Cookbook

Microsoft 365 and SharePoint Online Cookbook

By : Mahajan, Sudeep Ghatak, Nate Chamberlain, Scott Brewster
4.8 (23)
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Microsoft 365 and SharePoint Online Cookbook

Microsoft 365 and SharePoint Online Cookbook

4.8 (23)
By: Mahajan, Sudeep Ghatak, Nate Chamberlain, Scott Brewster

Overview of this book

Microsoft 365 offers tools for content management, communication, process automation, and report creation. Microsoft 365 and SharePoint Online Cookbook maximizes workplace collaboration and productivity using SharePoint Online, Teams, OneDrive, Delve, M365 Search, Copilot, Power Platform, Viva, Planner, and Microsoft Forms. You will find thoroughly updated recipes for SharePoint Online, covering sites, lists, libraries, pages, web parts, and learn SharePoint Framework (SPFx) basics for building solutions. You will explore many Microsoft Teams recipes to prepare it to be your organization’s central collaboration hub. You will be able to unlock Power Platform potential with recipes for Power Apps to enable low-code/no-code app development and learn to automate tasks with Power Automate and Power Automate Desktop. The book teaches you data visualization with Power BI, and chatbot creation with Power Virtual Agents (Copilot Studio). Finally, you will also learn about the cutting-edge Copilot and Gen AI functionality in Microsoft 365 and Power Platform. By the end, you will be equipped with skills to effectively use Microsoft 365, SharePoint Online, and the Power Platform. Whether it's enhancing career prospects or improving business operations, this book is a perfect companion on your journey through the Microsoft Office 365 suite.
Table of Contents (15 chapters)
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13
Other Books You May Enjoy
14
Index

Sharing files

Every group needs to collaborate by sharing digital assets. These can be images, documents, spreadsheets, or presentations. Uploading files to your group is always better than adding attachments to an email because email creates duplicate copies of the same file. In a group, you can share files and maintain versions of the files when they are edited. You can also restore files if they are deleted by a member.

Getting ready

Every Microsoft 365 Group has a SharePoint site associated with it. All the group files are saved in the SharePoint database in one or more document libraries. Every group member has "contribute" access to the files.

How to do it...

On Outlook Web Access, you can see all the Microsoft 365 Groups that you are part of in the lower left-hand side navigation section. To share files, do the following:

  1. Select the group and click on the Files icon. This displays all the files stored in SharePoint's default Documents library:

    Figure S3.30: Access group files

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