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Microsoft 365 and SharePoint Online Cookbook
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Microsoft 365 comes with a very simple and intuitive user interface. You are presented with a landing page that looks like this when you first log in to the Microsoft 365 home page at www.office.com:
Figure 1.2: Microsoft 365 landing page
Let’s look at the various sections of this page in a bit more detail.
The suite bar appears at the top of all Microsoft 365 apps. The suite bar has the following links:
Figure 1.3: Microsoft 365 suite bar
Figure 1.4: Accessing apps
The Settings menu is represented by the gear icon. The settings icon lets you change your personal preferences, including your notification settings and your password for Microsoft 365, as shown in the following screenshot:
Figure 1.5: Update personal preferences
You can update the following from here:
Further, the settings panel is context-aware, meaning that the settings that you see in this panel will depend on the Microsoft 365 workload or app within which you are working. For example, when you are viewing the settings panel from within a page in SharePoint, you will see settings that are relevant to that specific page or area in SharePoint. We will cover the settings for individual apps separately in the chapters for these apps.
While the header consistently appears across all the Microsoft 365 workloads, the content for the individual apps varies depending on the type of app. The Microsoft 365 home page contains the following sections (from top to bottom).
The Install Office option in the top right-hand corner lets you install Office applications (such as Word, Excel, and PowerPoint) on your machine. This link is visible only if your subscription plan lets you install Office applications.
Figure 1.6: Microsoft 365 landing page components
The Recommended section displays all the documents that might be relevant to you. Microsoft 365 uses machine learning and artificial intelligence to create a personalized list for each user based on the projects that you are working on and the people you are working with.
Figure 1.7: Recommended results
The quick access bar lets you add one or more content filters. Content filters let you refine your content based on metadata. It comes with four standard filters: All, Recently opened, Shared, and Favorites.
The Recently opened link displays the documents in descending order of the last accessed date. This feature is very useful because it lets you start working on documents in order of when you last accessed or updated them.
Figure 1.8: Recently opened documents
The Shared view displays the documents that have been shared with you by your colleagues.
Figure 1.9: Shared documents
Toward the bottom of quick access, you will find the See all My Content link, which lets you expand your search and filter on specific content using the filters on the left.
Figure 1.10: Document refinement panel